BGCI Data Terms and Conditions

BGCI Standard Data User Agreement

The purpose of this agreement is to confirm the terms and restrictions in which data are mediated by Botanic Gardens Conservation International (BGCI).

BGCI-mediated Data, has many data contributors, and are defined as any data created, held or curated by BGCI. BGCI Data Tools are the services by which Data Users can access a subset of BGCI-mediated Data. Institutions and individuals which contribute information (not including personal data), are hereinafter referred to as Data Providers.

Individuals and institutions, hereinafter referred to as Data Users, that access and/or use data supplied by BGCI, agree to the following:

  1. Data Users will access data available in BGCI Data Tools for scholarly, educational, conservation, or research purposes.
  2. Data Users will not publish or report data provided by BGCI in their original format, but use data in a compiled format. In publications, the names and locations of institutions reporting plant taxa will not be publicly revealed by Data Users, without prior consent of the Data Providers.
  3. Data Users will not use data obtained from BGCI Data Tools for commercial purposes, with the exception of publishing extracts in an anonymised form and with prior consent from BGCI and relevant Data Providers.
  4. Data Users will not copy and/or share any data obtained with anyone else.
  5. If applicable, Data Users will not share their login details.
  6. Data Users will duly cite BGCI in any publications(s) as suggested below (see citations).
  7. Data Users are recommended to access refreshed datasets that are over a year old, to ensure the data is up-to-date.
  8. Data Users will share any publication using data obtained from BGCI Data Tools with BGCI once published.
  9. Any publication or other use of BGCI Data Tools which fall outside of the terms of this agreement require a separate agreement with BGCI and/or relevant Data Providers.
  10. BGCI reserves the right to update the BGCI Standard Data User Agreement, always check this agreement when using BGCI-mediated Data.  

I agree to the terms and conditions outlined in the BGCI Data User Agreement and acknowledge the rights of BGCI and Data Providers.

BGCI Research Data User Agreement

The purpose of this agreement is to confirm the terms and restrictions in which data are mediated by Botanic Gardens Conservation International (BGCI).

BGCI-mediated Data, has many data contributors, and are defined as any data created, held or curated by BGCI. Research Data Users can access a subset of BGCI-mediated Data. Institutions and individuals which contribute information (not including personal data) are hereinafter referred to as Data Providers.

Individuals, hereinafter referred to as Research Data Users, that access and/or use data supplied by BGCI, agree to the following:

  1. Research Data Users will use supplied BGCI-mediated Data for scholarly, educational, conservation, or research purposes.
  2. Research Data Users will not publish or report data provided by BGCI in their original format, but use data in a compiled format. In publications, the names and locations of institutions reporting plant taxa will not be publicly revealed by Data Users, without prior consent of the Data Providers.
  3. Research Data Users will not use or publish data supplied via this agreement for commercial purposes, without prior consent from BGCI and relevant Data Providers.
  4. Research Data Users will not copy and/or share any data obtained from BGCI with anyone.
  5. If applicable, Research Data Users will not share their login details.
  6. Research Data Users will duly cite BGCI in any publication(s) as suggested below (see suggested citations).
  7. Research Data Users are recommended to access refreshed datasets that are over a year old, to ensure the data is up-to-date.
  8. Research Data Users will share any publication drafts using BGCI-mediated Data with BGCI for review prior to publication, and will share the final publication once released.
  9. Research Data Users will offer co-authorship to relevant BGCI staff or Data Providers, if applicable.
  10. If the Research Data User undertakes any standardisation or update of the data supplied via this agreement, BGCI requests that the Research Data User returns the standardised data, complete with the supplied IDs and changes flagged.
  11. Any publication, or other use of data provided, outside the terms of this agreement, requires a separate agreement with BGCI and Data Providers.

I agree to the terms and conditions outlined in the BGCI Research Data User Agreement and acknowledge the rights of BGCI and Data Providers.

BGCI Data Provider Agreement

The purpose of this agreement is to confirm ownership of data provided to Botanic Gardens Conservation International (BGCI), gain permission from Data Providers that the data may be used by BGCI and Data Users, and assign restrictions.

BGCI, is an international organisation representing botanic gardens, arboreta and plant conservation organisations around the world (hereinafter referred to as botanic gardens). In order to support and coordinate the work of botanic gardens in plant conservation, BGCI maintains datasets which contain information aimed at guiding plant conservation and providing support for botanic gardens.

BGCI-mediated Data, has many contributors, and are defined as any data created, held or curated by BGCI. BGCI Data Tools are the services by which Data Users can access a subset of BGCI-mediated Data.

Institutions and individuals which contribute information (not including personal data), hereinafter referred to as Data Providers, to BGCI agree to the following:

  1. Data Providers maintain the rights to and ownership of their data. By providing data to BGCI, Data Providers give permission to BGCI to compile, store, share and, where applicable, present that data via BGCI Data Tools.
  2. Data Providers understand that data are presented via BGCI Data Tools, and may be shared with bona fide research individuals and/or institutions (Data Users) under BGCI Data User Agreements, for activities including, but not limited to, scholarly, educational, conservation, or research purposes.
  3. Data Providers give permission to BGCI to use their data in a compiled format for scholarly, educational, conservation, or research-focused publications. In such publications, the names and locations of institutions reporting plant taxa will not be publicly revealed by BGCI or other Data Users, without prior consent of the Data Providers.
  4. BGCI reserves the right to recover the costs associated with producing reports using the data provided by Data Providers.
  5. Data Providers warrant that they are the owners or have appropriate permissions to make the data available to BGCI-mediated Data.
  6. Data Providers will make reasonable efforts to ensure that the data they provide are the most accurate and up-to-date as possible; annual updates of data are encouraged.
  7. Data flagged as sensitive when provided to BGCI may be used by BGCI to guide conservation and research activities and produce compiled publications. Data marked as sensitive will not be shared with Data Users, without prior consent of the Data Providers.
  8. Data will not be shared for commercial use without prior consent from the Data Providers.
  9. Data Providers indemnify BGCI from any liability or responsibility for the data contents or their use; or for any loss, damage, claim, cost or expense however it may arise, from use or inability to use BGCI-mediated Data.
  10. BGCI reserves the right to update the BGCI Data Provider Agreement, we will inform the Data Providers if significant changes have been made.

I agree to the terms and conditions outlined in the Data Provider Agreement and acknowledge the rights of BGCI and Data Users.

BGCI Data Tools Suggested Citations

PlantSearch

BGCI. [YEAR ACCESSED]. PlantSearch. Botanic Gardens Conservation International. Richmond, U.K. Available at https://plantsearch.bgci.org/. Accessed on DD/MM/YYYY.

GardenSearch

BGCI. [YEAR ACCESSED]. GardenSearch. Botanic Gardens Conservation International. Richmond, U.K. Available at https://gardensearch.bgci.org/. Accessed on DD/MM/YYYY.

ThreatSearch

BGCI. [YEAR ACCESSED]. ThreatSearch. Botanic Gardens Conservation International. Richmond, U.K. Available at https://tools.bgci.org/threat_search.php. Accessed on DD/MM/YYYY.

GlobalTreeSearch

BGCI. [YEAR ACCESSED]. GlobalTreeSearch. Botanic Gardens Conservation International. Richmond, U.K. Available at https://tools.bgci.org/global_tree_search.php. Accessed on DD/MM/YYYY.

GlobalTree Portal

BGCI. [YEAR ACCESSED]. GlobalTree Portal. Botanic Gardens Conservation International. Richmond, U.K. Available at https://www.bgci.org/resources/bgci-databases/globaltree-portal/. Accessed on DD/MM/YYYY.

PlantConnect

BGCI. [YEAR ACCESSED]. PlantConnect. Botanic Gardens Conservation International. Richmond, U.K. Available at https://plantconnect.bgci.org. Accessed on DD/MM/YYYY.

Data Request Form

Much of the data BGCI stores and curates are available through BGCI online tools, however, if you require information which is not available through the online downloads, please fill out this Data Request Form. The information required in the form enables BGCI to provide advice and determine what data will be most useful to you and your project. Once submitted a member of BGCI will review the request and follow up with you via email.

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